Maryland Remote Notarization

Maryland family

What is Remote Online Notarization (RON)?

Remote online notarization (RON) is a form of notarization carried out entirely online using audio-visual technology and electronic forms. This is different from traditional notarization services, where document signers appear in person before a notary to complete a signature. Online notarization allows both notaries and document signers to complete a notarization act within minutes from wherever they happen to be located. 

It eliminates the inconvenience of having to coordinate a place and time to meet with a notary. It is essential to be aware that RON law varies state-by-state, with different requirements and regulations to be considered valid. 

Maryland Remote Online Notarization: Is it legal?

Yes. Notaries who are commissioned to practice online can perform Remote Online Notarization (RON) services in Maryland.

Remote Online Notarization In Maryland was signed into law with Senate Bill 678, permanently taking effect in October, 2020. Remote online notaries in Maryland must hold a current traditional notary commission and contract with a RON technology provider.  

Approved RON vendors in Maryland

The following is a list of RON Vendors whose technology is authorized for use during remote notarial acts in the State of Maryland:

PandaDoc Notary
Cyberize It, LLC
Digital Delivery, Inc.
DocuSign
DocVerify
E-Notary Seal, LLC
E Closing Connection, LLC
eNotaryLog, LLC
Epic River Healthcare, Inc.
KYS-Tech, Inc.
Nexsys Technologies LLC
Notarize Inc.
NotaryCam
NotaryLive
OnlineNotary Inc.
Pavaso
Pro Notary, LLC
Qualia Labs, Inc.
SIGNiX
Simplifile, LC
Simply Sign LLC
Stavvy, Inc.

Source

How does Remote Online Notarization work in Maryland?

Online Notarization in Maryland must meet certain requirements to be considered valid.

What types of notarizations are permitted online in Maryland?

In Maryland, remote notaries are authorized to perform the following types of notarial acts:

  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed. 
  • Noting a protest of a negotiable instrument: A notary officially notes that a bill or note related to the transaction has been dishonored and that the terms are being protested. 
  • Witnessing signatures: A notary appears to verify the identity of a document signer and witness the signing.
  • Taking verification on an oath or affirmation: A notary witnesses an oath or affirmation that the contents of the document being signed are true.
  • Certifying a copy of a record: A notary certifies that a copy of a document is true and accurate.
  • Administering an oath or affirmation: A solemn promise of truthfulness by a signer or witness.

What do I need to notarize a document online in Maryland?

To receive Online Notarization in Maryland, there are a series of steps you will have to follow to ensure the notarization is valid. You should first contact your county recorder to confirm that they accept electronically signed and notarized documents. 

Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.

How to have documents signed and sealed online

At the time of the document signing, the signers and the notary will appear on screen together via a two-way audio-visual internet connection. The document that will be signed is also displayed on the screen for all parties to see. At this time, the signers will review the documents before applying an electronically-created signature. 

Next, the notary will apply their own electronic signature, along with an electronic seal and their digital certificate. This certificate is a unique piece of code that will attach to the notarized document, verifying the notarization and providing a layer of tamper-proof security. 

Requirements for when appearing before an online notary in Maryland

Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations. 

While an online notary in Maryland is required to perform their duties within the state boundaries, the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a notarization, RON makes appearing faster, safer, and easier than traditional in-person notarization.  

Remote Online Notarization (RON) helps protect your document 

Remote online notarization is the most secure form of notarization. This is because, with online notarization, the signer’s identities are verified using a knowledge-based authentication system. On top of this, the online notarization platform will perform an in-depth analysis of the signer’s ID and documents to prevent fraud. 

In addition to verifying the signer’s identities, the entire notarization process will be recorded and stored. Records of all remote online notarization transactions in Maryland must be securely stored and accessible to all parties for a minimum of five years. This detailed record ensures that if any disputes arise down the road, every bit of information will be available for review. 

Finally, the digital seal and certificate provided by the online notary ensure that the signed document is sealed with a tamper-proof code. This code identifies and tracks any unauthorized changes made to the document so that any disputes may be easily resolved.  

Remote Online Notarization service in Maryland

If you are looking for a Maryland online notary service, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.

FAQ

If I notarize a document online in Maryland, will it be recognized by other states?

Yes. Online notarial acts performed in Maryland will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines

Do the signers have to be physically located in Maryland to receive services from a Maryland Remote Online Notarization provider?

The signers of the document do not need to be physically located within the boundaries of the state of Maryland at the time of notarization. To provide Remote Online Notarization in Maryland, however, the notary must be physically located within the state boundaries.

What does Maryland allow its commissioned notaries?

Maryland allows its commissioned notaries to perform electronic notarizations only. With PandaDoc Notary platform, notaries will be enabled to electronically notarize a document or a set of documents without the use of paper or a rubber stamp.

Electronic Journals

PandaDoc Notary also provides a full very secure electronic journal that allows the notary to collect the same information as they would in a paper based journal that is accessible by the notary at any time

What about identity verification?

The platform is also equipped with an Identity Verification or Knowledge Based Authentication (KBA) process that allows participants to enter information about themselves, and then they are presented with a set of questions that only they should be able to answer.

What about credential analysis?

PandaDoc Notary also has a proprietary ID credential analysis system allowing for participants to upload images of their ID’s for analysis.

What about web cam recording?

The state of Maryland also requires that the notarial act be recorded, and that the recording must be kept for a minimum of five years in a secure vault. PandaDoc Notary takes care of the recording where it is safely kept with the e-journal.

Have Your Own Notaries? No Problem

If your organization has its own notaries, then PandaDoc Notary is the perfect fit for you. Our platform will enable your notaries to perform electronic notarizations for clients.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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