Online notarization in New York: Get your document notarized today

Remote online notary in New York 

Do you need a document, such as a will or a driver’s license, notarized in New York? Remote Online Notarization (RON) is now legally permissible and you can get it done electronically or in person. Online notary service in New York is ideal for mortgage and real estate closings. 

As of January 31, 2023, RON is a simple way to benefit from audio-visually aided notarizations in New York. After permitting remote notarizations during the peak of the COVID-19 pandemic by an Executive Order, the state of New York has recently made this practice permanent by statute.

With a remote online notary in New York, you have the flexibility and convenience of getting a document notarized from your home. This is especially true when the individual required to sign the document before a notary is not in town.

In this guide, we break down everything you need to know about using a remote online notary in New York to start notarizing your documents online immediately using PandaDoc Notary.

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How does PandaDoc Notary work?

If you are looking to notarize a document, online notarization services in New York make capturing your signatures as simple as possible without the inconvenience and fees associated with traditional notarization services. 

Besides being far simpler and more convenient than accessing a traditional notary and less costly than a mobile notary, PandaDoc Notary service offers a dramatically higher level of document security and fraud prevention, giving you peace of mind.

PandaDoc Notary is valuable as it offers the convenience and simplicity of an easy-to-use and secure RON platform. This means that you can create, eSign, edit, and notarize documents, such as affidavits, at your own convenience. Because the document signer in an online notarization may appear by videoconference, you can be present anywhere in the world during a notary session.

PandaDoc Notary is a comprehensive platform that makes it simpler than ever to sign and notarize legal and financial documents, such as power of attorneys. And there is no need to spend time and money enlisting walk-in services or expensive mobile notaries.

With remote online notarization, you will enjoy ease, security, and flexibility when getting your documents notarized.

How does online notary work in New York?

During a remote online notarization in New York, the notary public and signer meet virtually through a communication or audio-visual technology. The notary has to:

  • Verify a signer’s identity
  • Confirm that they are willing to sign the document  
  • Ensure the signer is aware of what is in the document

After that, the notary will check it for blanks, and complete the notarial certificate. They will also attach an electronic seal and a digital certificate with their electronic signature.

New York permits its commissioned notaries to complete electronic notarizations only. With PandaDoc Notary, notaries can electronically notarize a document or multiple documents without using a rubber stamp or paper. A remote online notary in New York is required to maintain an audio-visual recording of the electronic notarization for a minimum of 10 years.


Is online notarization legal in New York?

Senate Bill 1780C introduced permanent legislation to authorize settlement and title agents and real estate attorneys to close real estate and mortgage transactions using RON commencing June 30, 2022. However, the Governor of New York signed a subsequent executive law on February 24, 2022, before the new law could take effect.

Note that this subsequent legislation delayed the effective date of remote online notarization provisions from Jun 30, 2022, to Jan 31, 2023. Notaries have to be physically located within the state at the time of the notarization.

What are the New York notarization requirements?

The legislation defines RON as the act of performing any notarial act, such as administering an oath, while a principal isn’t in the physical presence of the notary public at the time of the performance of the notarial act. New York requires all notaries to register with the Secretary of State’s office prior to performing a remote or electronic notarization.

Remote notarization can be completed by electronic signature. Also, the notary public must be physically present in New York at the time of the notarization. However, the principal or signer can be out of state. The principal and notary must be able to communicate with each other in real time.

What are the notary laws in New York?

New York electronic notaries have to take these additional compliance and registration steps to perform RON:

  • Use only vendors that comply with New York standards and regulations
  • Use a suitable network that permits location detection when completing the electronic notarial act
  • Provide a brief description of the technology that the notary will use to attach their signature to the electronic record

New York laws require technology platforms and apps to:

  • Permit sufficient visual and audio clarity to enable the signers and notary to see and talk to each other simultaneously via live, real-time transmission
  • Have a safe signal transmission secure from interception via lawful means by anybody other than the parties to the relevant notarial act.

If I notarize a document in New York, will it be recognized by other states?

Yes. If you notarize a document or form in New York, it will be legally recognized in all fifty states. This is true for both traditional and RON services. The online notary should always check and make sure that the state and country mentioned as the “venue” on the notarized document or form reflect the state where the notarization occurs.

How to notarize a document in New York?

The notary has to identify the remote signer of the document. The signer has to verify their credentials and prove their identity using a valid photo ID. After verifying their identity, the notary public will witness the singer execute the document or form through secure audio-visual technology.

After the remote document signer has executed the financial or legal document, it is electronically transmitted to the notary for officiating.  The online notary will stamp and notarize the transmitted document.

Note that the electronic notarial process in New York doesn’t require the transfer of paper-based records or ink signatures of the electronic notary or the document signer.

What are the New York notary laws?

Whether performing an electronic or traditional notarization, the new regulations and laws require the notary public to get satisfactory evidence of the document signer’s identity.

Like a traditional notarization, the notary public can obtain satisfactory evidence through several means, such as personal knowledge, an affirmation, or an oath.

New York has created additional requirements for notaries, such as:

  • Obtain evidence of the principal signer’s identity or the identity of any other person appearing before the notary in a way authorized by the laws and regulations.
  • Notaries should disqualify themselves from completing a notarial act for transactions in which they are a party or directly and financially interested in the underlying transaction

Do I have to be in New York to use PandaDoc Notary services?

You can conveniently and easily access any of PandaDoc Notary’s features and tools from wherever you are located and you don’t have to be in New York to use PandaDoc Notary services. Notarizations for personal and business documents, such as contracts and agreements, in all categories and business segments, can now be easily performed with your computer, mobile device, or tablet, using PandaDoc Notary’s online notarization technology.

If I notarize a document in New York, will it be recognized by other states?

Yes. If you notarize a document or form in New York, it will be legally recognized in all fifty states. This is true for both traditional and RON services. The online notary should always check and make sure that the state and country mentioned as the “venue” on the notarized document or form reflect the state where the notarization occurs.

What types of notarizations are permitted online in New York?

New York permits electronic notaries to perform several acts remotely, such as:

  • Taking acknowledgments
  • Administering affirmations and oaths
  • Taking depositions and affidavits

Why using an online notary is a much better option for New York residents than using a traditional notary public in person?

When you need quick and secure notarization of any legal document or contract in New York, use PandaDoc Notary. First, you can save plenty of time because you can meet with an online notary on your schedule. Secondly, you may also be able to save money because you do not have to drive from place to place.

How much can an online notary charge in New York?

An online notary in New York is allowed to charge $25 for the first signer and another $6 for each additional document signer or sworn witness.


The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.