Online notarization in Wisconsin: Get your document notarized today

Remote online notary in Wisconsin 

The traditional notary process might seem hectic to most people in a fast-paced world. That is why most of them are shifting towards remote online notarization (RON). It has the same method as a traditional notary, but with a slight difference.

You can appear from anywhere in the world in front of a notary public virtually instead of in person. Let’s learn more about Wisconsin’s remote online notarization process and the PandaDoc Notary platform.

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How does PandaDoc Notary work?

When notarizing the documents, the RON makes it easy to take the electronic sign for real estate or other transactions. It saves you from the hassle and fees you would spend on appearing in front of a Wisconsin notary otherwise.

Furthermore, the convenience, flexibility, and safety you get from the RON give it a clear edge over the walk-in and mobile notary services. You can quickly get your documents notarized and store them.

Using the PandaDoc Notary, you can easily find friendly state-commissioned notaries that can take the signer’s electronic signature to get the documents notarized. Besides that, you can also get a soft copy of your notarized documents to keep a proper record.

How does online notary work in Wisconsin?

The online notarization process is more or less the same as getting traditional notary services. But the only difference is that you don’t have to be in the same place as your Wisconsin notary public. Hence, you don’t have to worry about setting times and dates to notarize your documents.

While the signers can appear from anywhere, the remote online notary must be present in Wisconsin to perform the online notarial acts. Additionally, they have to abide by state laws to ensure proper notarization of the documents.

For example, the notary public must ask and check the valid ID from the signers for identity proofing. Once everything is complete, the notary seal will be applied to finish the process. The process of RON is much quicker and safer than the traditional notary process.


Is online notarization legal in Wisconsin?

Yes, RON services are legal as of May 2020, thanks to WI Assembly Bill 293. This means online notaries in Wisconsin have the authorization to perform the notarial acts online. However, they need a traditional notary commission and a contract with a RON technology provider.

How much can an online notary charge in Wisconsin?

As per the Wisconsin Department of Financial Institutions, online notaries can charge around $25 for notarial acts. Apart from that, the online notary can charge additional fees for every other notarial act or legal advice you take from them.

How to notarize a document in Wisconsin?

There are a few steps that you need to follow for the notarization process to be valid. The first thing you need to do when taking the remote Wisconsin online notary services is to contact the county recorder. You need to check with them if they accept the electronically signed and notarized documents.

Next, the online notary will ask the signers to add their signs and complete the process according to Wisconsin law. The whole process is relatively cheaper and safer than the traditional process.

What are the Wisconsin notarization requirements?

There are no hard and fast Wisconsin notarization requirements. All you need to do is have your signers present virtually for the electronic signatures along with a valid government-issued ID.

One thing to remember is that the notary public must be present in the state for the notarization. The Secretary of State also requires the documents to have a notarial statement.

What are the notary laws in Wisconsin?

The notary laws in Wisconsin make it necessary for notaries to have a proper record book (journal) to keep a record of the notarial acts. In addition, the notary should check that all the information on the documents is authentic.

The notary seal is also a requirement for notarizing documents in Wisconsin. The official stamp is only optional for electronic notarial acts, but only in a few cases where certain information is added to the notarial certificate.

If I notarize a document in Wisconsin, will it be recognized by other states?

Yes, all the notaries that perform the notarization in Wisconsin will be accepted by other states, including Iowa, Michigan, Minnesota, New York, etc.

Though the details may vary from one state to state, depending on their requirement, set precedents show that notarial acts that comply with the applicable state RON law will be acceptable across state lines.

Do I have to be in Wisconsin to use PandaDoc Notary services?

You don’t have to be in Wisconsin to use the PandaDoc Notary services and resources. The platform allows you to be anywhere worldwide and get your documents notarized instantly.

Why using an online notary is a much better option for Wisconsin residents than using a traditional notary public in person?

The online notary makes it easy for the signers to appear for the notarization process online. This means you can complete the entire process at the same pricing without going through a lot of hassle.

What types of notarizations are permitted online in Wisconsin?

The remote notaries in Wisconsin have the authorization to perform the following types of notarial acts:

  • Getting acknowledgments: The acknowledgment that the signer is willingly signing the document.
  • Documenting an objection to a negotiable instrument: The notary will record all the dishonored notes and bills, and the parties have protested the terms.
  • Witnessing signatures: The notary will confirm the document signer’s identity and witness the signing.
  • Verifying the copy of a document: The notary will certify that the document’s copy is authentic.
  • Assisting an oath or affirmation: A solemn pledge of honesty by a witness or signer.

Approved RON providers in Wisconsin

The following providers make their technologies commercially available and have been approved for use by Wisconsin notaries:

PandaDoc Notary
Cyberize It, LLC
Digital Delivery, Inc.
Epic River
eNotaryLog, LLC
Secured Signing
Simply Secure Sign

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.