Online notarization in North Carolina: Get your document notarized today

Remote online notary in North Carolina

Notarizing a document in North Carolina may seem like a bit of a hassle if you are more familiar with the traditional notary experience over the convenience and security that Remote Online Notarization (RON) offers. But you may be wondering what online notarization actually is, how it works, and if it is even legal in North Carolina in the first place. 

This article will break down everything you need to know about how you can hire a remote online notary to start notarizing your documents online right away using PandaDoc Notary. Learn everything about remote online notarization in North Carolina.

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How does PandaDoc Notary work?

PandaDoc Notary is an online notarization platform that offers up secure and user-friendly notary tools allowing business and individuals to create, edit, send, and eSign your documents all from one place. When compared to the time, cost, and effort usually comes with hiring traditional notary services (such as walk-in and mobile notaries) notarizing your documents online with PandaDoc Notary will make your life easier than you ever imagined.

The PandaDoc Notary platform allows you to upload documents and connect virtually with a selection of state-commissioned online notaries so that you can get your docs eSigned and notarized within mere minutes. Rather than having to schedule a time and place to meet with a notary in person, PandaDoc notary brings the notary to you!

You can take comfort in knowing that PandaDoc Notary is MISMO® certified, which means that it fully complies with the MIMSO best practices and regulatory standards. In other words, notarizing your documents online offers a level of security and protection against fraud which is impossible with traditional notaries.

PandaDoc Notary operates on a highly secure cloud-based platform which protects your documents and sensitive personal information by employing several high level security features. This includes features such as Knowledge-Based Authentication (KBA) credentialing as a way to verify the document signers’ identities, in addition to state-of-the-art data encryption tools that protect your document against fraud or tampering. 

Though the platform is notably user-friendly and easy to learn, the PandaDoc Notary product help center offers a full range of knowledge to access the solutions you need. They also offer reliable and knowledgeable 24/7 live chat support so that you are always covered, no matter what.

Request a demo today to learn more about how PandaDoc Notary can help you and try it out for yourself.

How does online notary work in North Carolina?

For notaries public appointed by North Carolina, remote online notarization is currently not permitted. However, North Carolina recognizes online notarizations performed by notaries commissioned in other states.

If you wish to make your life easier by taking advantage of the security, convenience, and quick turnaround by hiring a remote online notary, you first need to decide on a RON platform, such as PandaDoc Notary, which you will use to virtually connect with an online notary via a two-way audio-visual connection.  

All signers are required to be present at the time the document is to be signed. This means that all signing parties will need access to a computer with a secure internet connection, a webcam, and a microphone to appear before the notary in real time.

Before any signers can apply their signatures to the document, they will be required to verify their identity for the notary. This can be done by producing one of several different methods for ID verification, including the following.

  1. The notary personally knows the signer and can confirm their identity.
  2. Presenting a government-issued ID.
  3. Using knowledge-based authentication (KBA) to verify the signer’s identity. 

Once the identities have been verified, the document is eSigned. The online notary will then apply their own digital seal and signature. This digital seal contains encrypted, tamper-proof information that confirms the notary’s commission and ensures the document will be accepted as legally valid. 

Once a document has been notarized online, RON law requires that the electronic journal and recording must be kept securely stored and accessible from the date the notarization was completed.


Is online notarization legal in North Carolina?

At present, remote online notarization is not allowed for notaries commissioned in North Carolina. However, the state’s regulations do not prohibit online notarizations conducted by notaries commissioned in other states.

On July 8, 2022, the governor approved House Bill 776, making remote notarization of electronic documents by notaries public in the state legal as of January 1, 2023. For more information, go visit the North Carolina Secretary of State’s website.

How to notarize a document in North Carolina?

To receive a remote notarization while in North Carolina, there are a series of steps you will have to follow to ensure the notarization is valid. You should first contact your county recorder to confirm that they accept electronically signed and notarized documents by a notary commissioned in other state.

Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.

How much can an online notary charge in North Carolina?

The state of North Carolina has set maximum fees for online notary services, which must be adhered to. The maximum fee for any document notarized online is up to $10 per principal eSignature for acknowledgements, jurats, verifications, proofs, or oaths & affirmations, as per GS 10B-118.

What are the North Carolina notary laws?

The Secretary of State of North Carolina is responsible for issuing and maintaining notary commissions for both in-person and online notaries within the state. North Carolina requires that all notaries serve as an impartial, third-party witness to document signings.

Do I have to be in North Carolina to use PandaDoc Notary services?

No you don’t have to be located in North Carolina to take advantage of the tools and benefits that come with notarizing your documents with PandaDoc Notary. The advantage of using online notarization services is that it allows you to create, edit, eSign, and notarize your documents from wherever you happen to be currently located.

In other words, as long as the state in which you are planning to notarize from recognizes remote online notarizations legally performed by state-commissioned online notaries you can take advantage of these benefits at any time.

PandaDoc Notary offers a fast and secure notarization solution that allows you to connect with a nationwide network of knowledgeable and commissioned notaries. Our online notaries are trained, knowledgeable, and ready to help you navigate the online notarization process so that you can get it done right the first time and get back to your life without the hassle.

What types of notarizations are permitted online in North Carolina?

Notaries commissioned in North Carolina are currently not authorized to perform online notarizations. However, you can use PandaDoc’s network of notaries commissioned in other states to legally perform the following types of notarial acts:

  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed.
  • Certifying a copy of a record: A notary certifies that a copy of a document is true and accurate.
  • Witnessing signatures: A notary appears to verify the identity of a document signer and witness the signing.
  • Administering an oath or affirmation: A solemn promise of truthfulness by a signer or witness.
  • Taking verification on an oath or affirmation: A notary witnesses an oath or affirmation that the contents of the document being signed are true.

If I notarize a document in North Carolina, will it be recognized by other states?

Yes, any document notarized in-person or online in the state of North Carolina will be considered legally binding and enforceable in all 50 states. As long as the document has been signed and notarized within compliance of local state law, whether in-person or online, it will be considered legally binding.

Documents notarized using RON in North Carolina will also be accepted in all states, including those which have not enacted some sort of permanent or temporary online notarization law.

Why using an online notary is a much better option for North Carolina residents than using a traditional notary public in person?

When it comes to notarizing documents in North Carolina, online notarization offers a flexible and easy solution for your documents that lets you bypass the headache that comes from dealing with a traditional walk-in or mobile notary. Additionally, you can enjoy the peace of mind that comes with knowing that RON protects against fraud and tampering by utilizing state-of-the art verification and storage technology.

What are the North Carolina notarization requirements?

When you need to notarize a document in North Carolina, all signing parties are required to appear before an actively commissioned notary public simultaneously in real time. North Carolina allows businesses and individuals the option to choose between using a traditional walk-in or mobile notary in addition to taking advantage of the modern convenience and benefits that come with RON.

If you opt for in-person notarization with a traditional notary, you must first plan ahead to organize a time and place for you to meet with your notary and any additional signers. To notarize a document in-person, the signer and notary will apply a written “wet ink” signature to the document, followed by the notary applying their notarial seal.

If you choose to notarize your document using Remote Online Notarization (RON) instead of an in-person notary, you will enjoy the convenience of appearing before a state-commissioned notary within minutes from the comfort of your own home. Using a two-way audio visual connection, you will appear virtually before the notary and apply a digital signature to the document, in addition to the notary’s digital seal.

Remote online notaries in North Carolina are currently not authorized to carry out the same notarial acts that a traditional walk-in or mobile notary is. However, with PandaDoc Notary you can use an on-demand online notary commissioned in other state.

What are the notary laws in North Carolina?

North Carolina allows individuals and businesses to notarize their documents as long as they are able to appear before an actively commissioned notary public and can verify their identity with a current and valid form of ID.

These forms of ID can include:

  • State Issued Driver’s license
  • Passport
  • Military or Government-issued ID card
  • Inmate Identification Card
  • Resident Alien Identification Card

When you meet with your notary to carry out the transaction, you will first be required to pay any appropriate notary fees.


The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.