Need to notarize a document for your business? Our state-commissioned notaries are ready to
complete online notarizations within minutes. Fast, easy, secure, and legally binding.
Your business needs to notarize documents.
You send an online notarization request to PandaDoc Notary.
We connect your signers to a state-commissioned online notary.
Document is notarized and ready to go!
Inside PandaDoc Notary, click “New request.” Upload your file (PDF, Word, PowerPoint, JPG, or PNG) or select a document from the PandaDoc workspace.
A commissioned notary will be assigned to your session. You can add more participants by inserting their email addresses. They will receive an email to join the session.
Prepare your document for notarization. Add all the required text, date, and signature fields. If a notary prepares the documents for you, you can skip this step.
Send an email to the notary and participants providing context about the document and notarization session.
Receive an email invitation from the requester via PandaDoc Notary. Open the email and click “Open the document.”
Prepare your valid ID and enable the camera and microphone on your device.
Confirm your first and last name (as per your ID document) and click “Continue” to join the session. A commissioned notary will join you to review the document and complete the online notarization.
Remote Online Notarization (RON) is a notarization where all documents, signatures, and seals are completed in electronic form. RON uses real-time, audiovisual technology to bring the notary and signer together.
PandaDoc Notary provides businesses and their notary with everything they need to get started, including a robust Journal with recordings of the session, audit trail, and a tamper proof document that is sealed with an X509 certificate.
Remote online notarizations allow notaries and clients to meet face-to-face online, in real-time, using audiovisual technology. This is distinct from traditional, in-person notarizations, where the notary and the signers must be physically present in the same location. Multi-point, identity verification, including personal identification, is used to ensure the integrity of the notarial transaction.
PandaDoc Notary can perform any notarization that is legal for Remote Online Notarization in the state where the notary is commissioned. Some documents, such as birth certificates, death certificates, and court documents often require in-person notarizations or qualified witnesses. It's always best to check with the party that requires the notarized document to make sure that online notarizations are acceptable.
In 2011, Virginia became the first state to legalize Remote Online Notarization (RON). In 2020, the COVID-19 pandemic underscored the need for further use of RON, and almost every state enacted legislation or executive orders allowing for its legal use.
Each state has its own specific set of laws and regulations that determine how RON services must be carried out. This includes stipulations that both notaries and signers will need to be aware of and prepared for. For this reason, we encourage you to confirm legality with your Secretary of State.
PandaDoc Notary allows in-house notaries that you employ to use the platform.
Yes, in many cases, based on the relevant state laws, PandaDoc Notary can provide notarizations for U.S. citizens located abroad.
The Model Electronic Notarization Act of 2017 (MENA) sets a precedent that establishes that as long as the notarial act was carried out in compliance with the laws of the jurisdiction where it was committed, it can be recognized across state lines. This precedent is consistent with previous legislation that allows traditional notarial acts to be recognized across state lines as well.