When you need to ensure that a document’s content and signatures are valid and legally binding, you will need to get the document notarized. But who can notarize documents, and how can you make sure that it’s done to guarantee the document will be valid?
Since notarization is an official process that is authorized at the state level, there are specific rules and procedures that must be followed depending on which state you live in. These include guidelines for verifying the signers identities as well as who can perform the notarial act, and under what circumstances.
In this guide, we break down everything that you need to know about how to get a document notarized, as well as who can perform notarial acts.
We also take a look at how Remote Online Notarization (RON) with PandaDoc Notary has made this process simple, easy, and cheaper than ever before.
In the United States, all notarial acts must be performed by an actively commissioned notary public.
A notary public is any individual who has received special authorization to certify document signatures from the state in which they operate.
In addition to independently commissioned notaries, the following professions are also usually authorized to notarize documents within their state:
To receive this authorization, individuals must meet all of the eligibility requirements for their state in addition to taking an oath of office. Some states also require prospective notaries to pass a training course and official exam to ensure they are qualified to carry out their duties.
While a notary’s primary job is to serve as a neutral, third-party witness to a document signing, they naturally fulfill a range of responsibilities when it comes to authenticating a document.
In addition to verifying the identities of the document signers, a notary must also physically witness the signing of the document to guarantee that it was freely and willingly signed.
It is important to note that due to the potential for conflict of interest and fraud, notaries cannot legally notarize documents in which they are a directly related or relevant party or stand to gain from in any way.
Once the document is signed, the notary will apply their own signature and unique seal, making the document content and signatures legally binding.
A notary’s signature and seal essentially guarantees that a document has been signed within the requirements of the law and enables it to be recognized as legally binding for the duration of the document’s term in all 50 states.
When you need to have a document recognized as legally binding, you will have to have the document signed and notarized. There are many different types of documents you may need to have notarized, including everything from documents related to personal, to financial, to estate planning matters.
Some documents that commonly require notarization include the following:
Most people are familiar with the traditional notarization process where you schedule a time to meet with a notary in-person or show up at a business that provides notarization services.
Often, businesses that offer financial, title/ loan, and shipping services also provide in-house notarization services as an extension. These can include institutions such as:
While these options can offer a solution if you need notarization fast, they are often costly and depend on the availability of these businesses to provide the service in the first place.
Rather than being forced to schedule out a meeting days, or even weeks, in-advance with a walk-in or mobile notary service, Remote Online Notarization (RON) has made it simple and easy to securely send, eSign, and notarize your documents right when you need it.
Remote Online Notarization (RON) allows document signers and commissioned state notaries to connect online via a secure, two-way audio-visual connection to complete a notary session without having to schedule a time and physical place to meet.
In addition to making it fast and easy to capture and authenticate a signature, RON utilizes complex algorithms and verification features that offer a level of security and accuracy that isn’t available with traditional notarization services.
PandaDoc Notary allows users to edit and eSign documents, reuse templates, invite multiple signers, utilize multiple documents, and auto generate a digital notary stamp. The platform also records each session in detail and stores them on an accessible, cloud-based electronic journaling log.
Remote Online notarization makes the document preparation and notarization easy by allowing you to create, edit, eSign, and notarize documents all in one place in accordance with local state law.
The all-in-one platform saves you time and effort when it comes to document preparation. To see how easy it is to notarize documents with PandaDoc Notary, read on.
When you need to have a document notarized, Remote Online Notarization (RON) makes it easier than ever to securely capture your signatures without the hassle and fees associated with traditional notarization services.
Hopefully, this guide has provided you with a clear understanding of who can notarize documents and how you can start easily notarizing documents online with PandaDoc Notary.
PandaDoc Notary provides an easy-to-use and secure Remote Online Notarization platform that helps you create, edit, eSign, and notarize documents at your convenience, from wherever you’re at.
The all-in-one platform provides a range of easy-to-use, flexible resources to make it as easy as possible to notarize when you need it. You may never go back to using traditional notary services once you see how quick and painless RON with PandaDoc Notary really is.
To learn more about how PandaDoc Notary can help you, request a free demo.