When you need a document notarized, you need a notary who is commissioned to perform notarial acts within the state you will sign the document. Since notaries are authorized at the state level to perform notarization services, they must adhere to the legal requirements of the jurisdiction they are authorized to practice in. But can a notary notarize a document from another state, and if so, how?
In this brief guide, we break down everything you need to know about notarizing documents from other states, as well as how Remote Online Notarization (RON) has made it easier than ever to eSign and notarize documents from wherever you work.
Yes, a notary can legally notarize out-of-state documents as long as they are acting within the boundaries of their jurisdiction and in accordance with all local state requirements.
Commissioned notaries receive their authority from the state government which means that they are limited to providing services within the boundaries of the authorizing state. A notary commissioned in California, for instance, cannot perform notarial acts in Colorado unless they are separately commissioned in Colorado as well.
In recent years, Remote Online Notarization (RON), has made it easier to get legal notarization services than ever before. Rather than requiring you to seek out a notary to meet in-person, online notarization allows businesses and individuals to connect with trained and knowledgeable state-commissioned notaries online to complete notarization within minutes.
On top of this, RON utilizes a series of complex algorithms to ensure that your notarization is carried out securely and within full compliance of local state law, every time. When an online notary provides their electronic stamp to your signature, you can be sure your document has been reviewed and will be considered valid.
In all cases, a notary must ensure that they are adhering to the laws and requirements of the state within which the notarial act is taking place. Failure to follow these guidelines would mean that a signature has not been properly notarized, and is therefore not legally enforceable.
If a notarization is carried out within the requirements of a given state, it will be legally recognized in all states.
The notary should always check that the state and country listed as the “venue” on the notarized document reflect the state where the notarization takes place.
Currently, 45 states have introduced some kind of permanent or temporary online notarization law permitting the practice, while five states still do not allow it.
Just like with traditional notarization, each state has its own set of laws and requirements that you will need to be familiar with when it comes to RON. These requirements must be met in full for a notarization to be considered valid and legally binding.
When you choose RON, you can enjoy the peace of mind that comes with knowing that your notarizations always have that second set of “eyes” reviewing your documents to ensure they are valid.
Can a notary notarize a document from another state? As long as a few basic requirements are met, the answer is absolutely yes.
When it comes to notariation a document’s origins are less important than ensuring the actual notarization process is carried out within the full guidelines of local state law. While this may sound like it could be complicated to keep track of, Remote Online Notarization (RON) helps ensure your documents are always notarized and documented within full accordance with state law.
PandaDoc Notary provides a user-friendly and secure Remote Online Notarization platform that makes it simple to create, edit, eSign, and notarize documents, all in one place.You can request a free demo online today to learn more about how PandaDoc Notary can help you.