Texas Remote Online Notarization (RON)

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What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) is a form of notarization carried out entirely online using
audio-visual technology and electronic forms. This is different from traditional notarization services, where document signers appear in person before a notary to complete a signature. Online notarization allows both notaries and document signers to complete a notarization act within minutes from wherever they happen to be located.

It eliminates the inconvenience of having to coordinate a place and time to meet with a notary.It is essential to be aware that RON law varies state-by-state, with different requirements and regulations to be considered valid.

Remote Notarization in Texas: Is it legal?

Yes. Notaries who are commissioned to practice online can perform Remote Online Notarization
(RON) services in Texas.

While many states adopted RON law due to COVID-19, Texas remote online notarization law was
introduced years earlier. In 2018, Texas became the third state to enable RON services. In addition to possessing a traditional Texas notary commission, those who provide RON services will have also attained an online notary commission.

Approved RON providers in Texas

The state of Texas approves all RON providers that:

    • Comply with the standards set forth in the Texas Administrative Code, Chapter 87 relating to identify proofing and credential analysis. See Identity Proofing and Credential Analysis for more information.
    • Provide an electronic technology standard that utilizes Public Key Infrastructure (PKI) technology from a PKI service provider that is X.509 compliant when attaching or logically associating the notary’s electronic seal and digital certificate to an electronic document.  See Digital Certificates for more information.
    • Allow the online notary public’s digital certificate and seal to be read and authenticated.

Learn more here.

How does online notarization work in Texas?

In order to receive online remote notarization in Texas, there are certain requirements that must be met to be considered valid.

What types of notarizations are permitted online in Texas?

Remote online notaries in Texas are permitted to carry out all of the same notarial acts that a traditional notary can.These notarial acts include (but are not limited to) notarizing the following types of documents:

  • Affidavits: A statement sworn under oath, in written form.
  • Taking depositions: A form of gathering evidence from a witness for a trial.
  • Wills and trusts: Legal documents detailing the distribution of an estate and its assets.
  • Court documents: Documents or materials filed in relation to a court case.
  • Property deeds: Documents that transfer property ownership from seller to buyer.
  • Custody and guardianship agreements: Documents that assign custody rights over a child.

Requirements for Remote Online Notarization (RON) in Texas

Remote online notaries in the state of Texas must have access to an acceptable, secure form of two-way audio-visual communication. Facetime, Skype, and Zoom are not considered to be acceptable forms of communication. Some companies that offer a platform for RON services include PandaDoc Notary, Safedocs, Notarize, and NotaryCam.

The signers must be “logically” associated with the document being signed. An online notary is also required to keep detailed records of every remote online notarization that they perform. This includes audio-visual recordings of the notarial act, as well as the documentation that was provided to confirm the signer’s identity.

What do I need to notarize a document online in Texas?

To use online remote notarization in Texas, there are a series of steps you will have to follow in order to ensure the notarization is valid. You should first contact your county recorder in order to ensure that they accept electronically signed and notarized documents.

Using an online notary is quicker and cheaper than using traditional notary services. It also
provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.

How to have documents signed and sealed online

At the time of the document signing, the signers and the notary will appear on screen together via a two-way audio-visual internet connection. The document that will be signed is also displayed on the screen for all parties to see. At this time, the signers will review the documents before applying an electronically-created signature.

Next, the notary will apply their own electronic signature, along with an electronic seal and
their digital certificate.This certificate is a unique piece of code that will attach to the notarized document, verifying the notarization and providing a layer of tamper-proof security.

Texas requirements for when appearing before an online notary

Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations.

While an online notary in Texas is required to perform their duties within the state boundaries,the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a
notarization, RON makes appearing faster, safer, and easier than traditional notarization.

Remote Online Notarization (RON) helps protect your document

Remote online notarization is the most secure form of notarization. This is because, with online notarization, the signer’s identities are verified using a knowledge-based authentication system. On top of this, the online notarization platform will perform an in-depth analysis of the signer’s identification and documents to identify fraud.

In addition to verifying the signer’s identities, the entire notarization process will be
recorded and stored. Texas remote online notarization law dictates that this record must be securely stored and accessible to all parties for a minimum of ten years. This detailed record ensures that if any disputes arise down the road, every bit of information will be available for review.

Finally, the digital seal and certificate provided by the online notary ensure that the signed document is sealed with a tamper-proof code. This code identifies and tracks any unauthorized changes made to the document so that any disputes may be easily resolved.

Texas online notary service

If you are looking for an online notary service in Texas, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.

FAQ

If I notarize a document online in Texas, will it be recognized by other states?

For the most part, yes. Online notarial acts performed in Texas will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics will vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines.

Do the signers have to be physically located in Texas to receive services from a Texas online notary?

The signers of the document do not need to be physically located within the boundaries of the
state of Texas at the time of notarization. To provide remote notarization in Texas, however, the notary must be physically located within the state boundaries.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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