Online notarization in West Virginia: Get your document notarized today

West Virginia

Is Online Notarization Legal in West Virginia?

Yes. Remote Online Notarization (RON) services are legal in West Virginia for notaries that are commissioned to practice online notarization.

West Virginia remote online notarization became permanent with the signing of Senate Bill 469, which was originally adopted in response to the ongoing COVID-19 pandemic. Remote notaries in West Virginia must possess a valid traditional notary commission, in addition to notifying the Secretary of State of your intent to perform remote online notarizations.

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Approved RON vendors in West Virginia

The following is a list of Secretary of State vendors who have indicated that they meet the requirements in West Virginia:

LiveNotary.com
DocuSign
DocVerify
World Wide Notary
Simply Secure Sign
Epic River
OneNotary
eNotaryLog
Nationwide Title Clearing
OnlineNotary.us
Secured Signing
Stavvy.com
Simplifile
EscrowTab
Pavaso

Source.

How does Remote Online Notarization work in West Virginia?

West Virginia Remote Online Notarization services must meet certain requirements to be considered valid.

What types of notarizations are permitted online in West Virginia?

In West Virginia, remote notaries are authorized to perform the following types of notarial acts:

  • Taking verification on an oath or affirmation: A notary witnesses an oath or affirmation that the contents of the document being signed are true.
  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed. 
  • Witnessing signatures: A notary appears to verify the identity of a document signer and witness the signing. 
  • Noting a protest of a negotiable instrument: A notary officially notes that a bill or note related to the transaction has been dishonored and that the terms are being protested. 
  • Certifying or attesting a copy of a record: A notary certifies that a copy of a document is true and accurate.

What do I need to notarize a document online in West Virginia?

To receive West Virginia remote online notarization, there are a series of steps you will have to follow to ensure the notarization is valid. You should first contact your county recorder to confirm that they accept electronically signed and notarized documents. 

Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.

Requirements for when appearing before a West Virginia remote online notary

Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations. 

While an online notary in West Virginia is required to perform their duties within the state boundaries, the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a notarization, RON makes appearing faster, safer, and easier than traditional in-person notarization.  

Use PandaDoc’s Online Notary Services in West Virginia Today

If you are looking for a West Virginia online notary service, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.

FAQ

If I notarize a document online in West Virginia, will it be recognized by other states?

Yes. Online notarial acts performed in West Virginia will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines

Do the signers have to be physically located in West Virginia to receive services from a West Virginia Remote Online Notarization provider?

The signers of the document do not need to be physically located within the boundaries of the state of West Virginia at the time of notarization. To provide West Virginia remote online notarization, however, the notary must be physically located within the state boundaries.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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