Remote online notarization (RON) is a form of notarization carried out entirely online using audio-visual technology and electronic forms. This is different from traditional notarization services, where document signers appear in person before a notary to complete a signature. Online notarization allows both notaries and document signers to complete a notarization act within minutes from wherever they happen to be located.
It eliminates the inconvenience of having to coordinate a place and time to meet with a notary. It is essential to be aware that RON law varies state-by-state, with different requirements and regulations to be considered valid.
Yes. Notaries who are commissioned to practice online can perform Remote Online Notarization (RON) services in Washington.
Washington State Remote Online Notarization (RON) Law became permanent in March of 2020 making it the ninth state to adopt the practice. These laws, originally scheduled to take effect in October 2020, were authorized ahead of schedule due to COVID-19. Online notaries in Washington must possess a traditional notary commission in addition to being approved by the department of licensing to perform remote services.
To receive Remote Online Notary services in Washington, there are certain requirements that must be met to be considered valid.
In Washington, remote notaries are authorized to perform the following types of notarial acts:
For Washington state Remote Online Notary services to be considered valid, there are a few steps you must follow. You should first contact your county recorder to confirm that they accept electronically signed and notarized documents.
Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.
At the time of the document signing, the signers and the notary will appear on screen together via a two-way audio-visual internet connection. The document that will be signed is also displayed on the screen for all parties to see. At this time, the signers will review the documents before applying an electronically-created signature.
Next, the notary will apply their own electronic signature, along with an electronic seal and their digital certificate. This certificate is a unique piece of code that will attach to the notarized document, verifying the notarization and providing a layer of tamper-proof security.
Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations.
While an online notary in Washington is required to perform their duties within the state boundaries, the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a notarization, RON makes appearing faster, safer, and easier than traditional in-person notarization.
Remote online notarization is the most secure form of notarization. This is because, with online notarization, the signer’s identities are verified using a knowledge-based authentication system. On top of this, the online notarization platform will perform an in-depth analysis of the signer’s ID and documents to prevent fraud.
In addition to verifying the signer’s identities, Washington Remote Online Notary services must be recorded in-detail and stored. In Washington, this record must be securely stored and accessible to all parties for a minimum of ten years. This detailed record ensures that if any disputes arise down the road, every bit of information will be available for review.
Finally, the digital seal and certificate provided by the online notary ensure that the signed document is sealed with a tamper-proof code. This code identifies and tracks any unauthorized changes made to the document so that any disputes may be easily resolved.
If you are looking for an online notary service in Washington, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.
Yes. Online notarial acts performed in Washington will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines
The signers of the document do not need to be physically located within the boundaries of the state of Washington at the time of notarization. To provide Washington Remote Online Notary (RON) services, however, the notary must be physically located within the state boundaries.
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