Utah Remote Online Notarization

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What is online notarization?

Remote online notarization (RON) is a form of notarization carried out entirely online using audio-visual technology and electronic forms. This is different from traditional notarization services, where document signers appear in person before a notary to complete a signature. Online notarization allows both notaries and document signers to complete a notarization act within minutes from wherever they happen to be located. 

It eliminates the inconvenience of having to coordinate a place and time to meet with a notary. It is essential to be aware that RON law varies state-by-state, with different requirements and regulations to be considered valid.  

Remote Online Notarization in Utah: Is it legal?

Yes. Notaries who are commissioned to practice online can perform Remote Online Notarization (RON) services in Utah.

Utah Remote Online Notarization (RON) law was adopted in Utah in November, 2019 under House Bill 52. Notaries in Utah must possess an online notary commission in addition to a traditional notary commission and pass a background check at the time of their online commission application.

Approved RON vendors in Utah

PandaDoc Notary
Cyberize
DocVerify
eNotaryLog
First American SignPost
Nexsys
NotaryCam
Notary @Epic River
Notarize
OnlineNotary.us
Pavaso
POPi/o
Qualia
SIGNiX
SimplySecure Sign
Secured Signing
Stavvy

Source

How does Remote Online Notarization work in Utah?

To receive Utah online notarization services, there are certain requirements that must be met to be considered valid.

What types of notarizations are permitted online in Utah?

Remote online notaries in Utah are permitted to perform the following types of acts:

  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed. 
  • Certifying a copy of a record: A notary certifies that a copy of a document is true and accurate.
  • Witnessing signatures: A notary appears to verify the identity of a document signer and witness the signing. 
  • Administering an oath or affirmation: A solemn promise of truthfulness by a signer or witness.
  • Taking verification on an oath or affirmation: A notary witnesses an oath or affirmation that the contents of the document being signed are true.

What do I need to receive Remote Online Notarization in Utah?

To have a document notarized in Utah, there are a series of steps you will have to follow in order to ensure the notarization is valid. You should first contact your county recorder to ensure that they accept electronically signed and notarized documents. 

Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail to better understand these benefits.

How to have documents signed and sealed online

At the time of the document signing, the signers and the notary will appear on screen together via a two-way audio-visual internet connection. The document that will be signed is also displayed on the screen for all parties to see. At this time, the signers will review the documents before applying an electronically-created signature. 

Next, the notary will apply their own electronic signature, along with an electronic seal and their digital certificate. This certificate is a unique piece of code that will attach to the notarized document, verifying the notarization and providing a layer of tamper-proof security. 

Utah requirements for when appearing before an online notary

Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations. 

The signers must complete a two-step identity verification process at the time of the notarization. The first step involves a credential analysis of the signers’ government-issued IDs. This requires the signers to present a driver’s license, state-issued ID, or passport. The identifying documents are then analyzed using a third-party technology platform to confirm their validity. 

The second step involves a process called identity proofing. Identity proofing is a process where the online notary affirms the signer’s identities by asking them dynamically-generated questions drawn from public records and databases. The signers must correctly answer four out of five questions within two minutes to confirm their identity.

If a signer is not able to correctly answer these questions, they are permitted to retry the verification twice within 48 hours, with two of the five questions being swapped for a new one each time. An online notary is not permitted to perform the notarization if a signer fails to correctly answer the questions on the third try. 

Some examples of these types of questions include:

  • “In what state was your social security number issued?”
  • “What was the make of the silver Honda that you leased?”
  • “What is the ZIP code for the condo that you lease on Second Street?” 

While an online notary in Utah is required to perform their duties within the state boundaries, the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a notarization, RON makes appearing faster, safer, and easier than traditional notarization. 

Remote Online Notarization (RON) helps protect your document 

Remote Online Notarization is the most secure form of notarization. This is because, with online notarization, the signer’s identities are verified using a knowledge-based authentication system. On top of this, the online notarization platform performs an in-depth analysis of the signer’s identification and documents to identify fraud. 

In addition to verifying the signer’s identities, the entire notarization process will be recorded and stored. Records of all Utah remote online notarization transactions must be securely stored and accessible to all parties for a minimum of ten years. This detailed record ensures that if any disputes arise down the road, every bit of information will be available for review. 

Finally, the digital seal and certificate provided by the online notary ensure that the signed document is sealed with a tamper-proof code. This code identifies and tracks any unauthorized changes made to the document so that any disputes may be easily resolved.  

Utah online notary service

If you are looking for an online notary service in Utah, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.

FAQ

If I notarize a document online in Utah, will it be recognized by other states?

Yes. Online notarial acts performed in Utah will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines

Do the signers have to be physically located in Utah to receive services from a Utah online notary?

The signers of the document do not need to be physically located within the boundaries of the state of Utah at the time of notarization. To provide Utah Remote Online Notarization, however, the notary must be physically located within the state lines.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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