Michigan Remote Notarization

michigan remote online notary x

What is online notarization?

Michigan Remote Online Notarization (RON) is a form of notarization carried out entirely online using audio-visual technology and electronic forms. This is different from traditional notarization services, where document signers appear in person before a notary to complete a signature. Online notarization allows both notaries and document signers to complete a notarization act within minutes from wherever they happen to be located. 

It eliminates the inconvenience of having to coordinate a place and time to meet with a notary. It is essential to be aware that RON law varies state-by-state, with different requirements and regulations to be considered valid.  

Is Remote Online Notarization legal in Michigan?

Yes. Notaries who are commissioned to practice online can perform Remote Online Notarization (RON) services in Michigan.

In Michigan,Remote Online Notarization (RON) law existed prior to the COVID-19 pandemic, it’s access and use was limited. In April of 2020, Michigan’s Governor issued a series of emergency executive orders in response to the pandemic, which, among other things, expanded access to online notarization services. 

These orders were determined to violate the state’s Constitution by Michigan’s Supreme Court, and were terminated in October of the same year. Almost immediately, House Bills 6294,6295, 6296, and 6297 were introduced and passed into law, permanently allowing remote notarization in the state. 

A Michigan remote online notary must hold an active traditional notary commission, as well as purchase and utilize a state-approved electronic notarization system.

Approved RON vendors in Michigan

The Michigan Law on Notarial Acts requires the Department of State to approve vendors authorized to perform electronic/remote notarial acts. Only approved vendor systems can be used to perform an electronic/remote notarization.

The approvals are effective immediately and Notaries can contract with their selected vendor. Their use is optional, and no action is needed to continue performing traditional pen and paper notarizations. All questions related to system capabilities, cost, training, etc, must be directed to the vendors below:

PandaDoc Notary
Nationwide Title Clearing, LLC
E-Mortgage Law
Nexsys
Pavaso
NotaryCam
CSCGlobal, Inc
Signix
Digital Delivery, Inc
Qualia Labs, Inc
Cyberize It, LLC
SimplySecureSign
Stavvy, Inc.
Docusign
DocVerify
eNotaryLog
Notarize
Secured Signing
Simplifile

Source.

How does Remote Online Notarization work in Michigan?

To receive online notarization services in the state of Michigan, there are certain requirements that must be met to be considered valid.

What types of notarizations are permitted online in Michigan?

In Michigan, remote notaries are authorized to perform the following types of notarial acts:

  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed. 
  • Witnessing signatures: A notary appears to verify the identity of a document signer and witness the signing. 
  • Administering an oath or affirmation: A solemn promise of truthfulness by a signer or witness.

What do I need to notarize a document online in Michigan?

To have a document notarized in Michigan, there are a series of steps you will have to follow to ensure the notarization is valid. You should first contact your county recorder to confirm that they accept electronically signed and notarized documents. 

Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.

How to have documents signed and sealed online

At the time of the document signing, the signers and the notary will appear on screen together via a two-way audio-visual internet connection. The document that will be signed is also displayed on the screen for all parties to see. At this time, the signers will review the documents before applying an electronically-created signature. 

Next, the notary will apply their own electronic signature, along with an electronic seal and their digital certificate. This certificate is a unique piece of code that will attach to the notarized document, verifying the notarization and providing a layer of tamper-proof security. 

Requirements for when appearing before a Michigan remote online notary

Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations. 

While an online notary in Michigan is required to perform their duties within the state boundaries, the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a notarization, RON makes appearing faster, safer, and easier than traditional in-person notarization.  

Remote Online Notarization (RON) helps protect your document 

Remote online notarization is the most secure form of notarization. This is because, with online notarization, the signer’s identities are verified using a knowledge-based authentication system. On top of this, the online notarization platform will perform an in-depth analysis of the signer’s ID and documents to prevent fraud. 

In addition to verifying the signer’s identities, the entire notarization process will be recorded and stored. In Michigan, this record must be securely stored and accessible to all parties for a minimum of ten years. This detailed record ensures that if any disputes arise down the road, every bit of information will be available for review. 

Finally, the digital seal and certificate provided by the Michigan remote online notary ensure that the signed document is sealed with a tamper-proof code. This code identifies and tracks any unauthorized changes made to the document so that any disputes may be easily resolved.  

Michigan remote online notary service

If you are looking for a Michigan remote online notary service, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.

FAQ

If I notarize a document online in Michigan, will it be recognized by other states?

Yes. Online notarial acts performed in Michigan will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines

Do the signers have to be physically located in Michigan to receive services from a Michigan remote online notary?

The signers of the document do not need to be physically located within the boundaries of the state of Michigan at the time of notarization. The notary, however, must be physically located within the boundaries of Michigan.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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