Kansas Remote Notarization

kansas remote notarization x

What is Remote Online Notarization (RON)?

Remote online notarization (RON) is a form of notarization carried out entirely online using audio-visual technology and electronic forms. This is different from traditional notarization services, where document signers appear in person before a notary to complete a signature. Online notarization allows both notaries and document signers to complete a notarization act within minutes from wherever they happen to be located. 

It eliminates the inconvenience of having to coordinate a place and time to meet with a notary. It is essential to be aware that RON law varies state-by-state, with different requirements and regulations to be considered valid. 

Remote Online Notarization in Kansas: Is it legal?

Yes. Notaries who are commissioned to practice online can perform Remote Online Notarization (RON) services in Kansas.

Remote online notary law in Kansas became legal in January, 2022 thanks to Senate Bill 106 in response to the COVID-19 pandemic. In addition to holding a traditional notary commission, online notaries in Kansas need to pass a RON training course and exam while also applying for a separate online notary commission with the Secretary Of State.

Approved RON vendors in Kansas

In the state of Kansas, a notary will choose a RON technology provider(s) who will provide the RON platform the notary will use to perform remote online notarizations. Platforms are Internet-based and enable the notary and remotely located individual to use audio-video communication to meet the physical presence requirement.

The platform will enable identity verification of the remotely located individual, provide the audio-visual technology for the notary and individual to see and hear each other during the notary session, enable the individual to electronically sign the document and the notary to notarize the document, and enable the notary to record the notarial act in an electronic journal. Many RON platform providers offer training to notaries on how to successfully use their platform.

Notaries are required to obtain a digital certificate that verifies the notary’s identity and, once a document is notarized, makes the document tamper evident. RON platform providers may provide a digital certificate or may provide direction about how to obtain one.

A notary must choose a RON technology provider that is on file with the secretary of state:

PandaDoc Notary
Amrock LLC
DocVerify
Blend Labs, Inc.
Digital Delivery, Inc.
eNotaryLog LLC
Epic River Healthcare
EscrowTab Inc
Evolve Mortgage Services LLC
Guardian Consumer Services, Inc. (dba Pavaso, Inc.)
Notarize, Inc.
OneNotary, Inc
Secured Signing Inc.
SIGNiX
Simplifile LC
Stavvy Inc.

Source.

How does Remote Online Notarization work in Kansas?

Online notary services in Kansasmust meet certain requirements to be considered valid.

What types of notarizations are permitted online in Kansas?

In Kansas, remote notaries are authorized to perform the following types of notarial acts:

  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed. 
  • Taking verification on an oath or affirmation: A notary witnesses an oath or affirmation that the contents of the document being signed are true.
  • Witnessing signatures: A notary appears to verify the identity of a document signer and witness the signing. 
  • Noting a protest of a negotiable instrument: A notary officially notes that a bill or note related to the transaction has been dishonored and that the terms are being protested. 
  • Certifying or attesting a copy of a record: A notary certifies that a copy of a document is true and accurate.

What do I need to notarize a document online in Kansas?

To receive online notary services in Kansas, there are a series of steps you will have to follow to ensure the notarization is valid. You should first contact your county recorder to confirm that they accept electronically signed and notarized documents. 

Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.

How to have documents signed and sealed online

At the time of the document signing, the signers and the notary will appear on screen together via a two-way audio-visual internet connection. The document that will be signed is also displayed on the screen for all parties to see. At this time, the signers will review the documents before applying an electronically-created signature. 

Next, the notary will apply their own electronic signature, along with an electronic seal and their digital certificate. This certificate is a unique piece of code that will attach to the notarized document, verifying the notarization and providing a layer of tamper-proof security. 

Requirements for when appearing before a Kansas remote online notary

Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations. 

While an online notary in Kansas is required to perform their duties within the state boundaries, the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a notarization, RON makes appearing faster, safer, and easier than traditional in-person notarization.  

Remote Online Notarization (RON) helps protect your document 

Remote online notarization is the most secure form of notarization. This is because, with online notarization, the signer’s identities are verified using a knowledge-based authentication system. On top of this, the online notarization platform will perform an in-depth analysis of the signer’s ID and documents to prevent fraud. 

In addition to verifying the signer’s identities, the entire notarization process will be recorded and stored. Records of all remote online notarization transactions in Kansas must be securely stored and accessible to all parties for a minimum of ten years. This detailed record ensures that if any disputes arise down the road, every bit of information will be available for review. 

Finally, the digital seal and certificate provided by the online notary ensure that the signed document is sealed with a tamper-proof code. This code identifies and tracks any unauthorized changes made to the document so that any disputes may be easily resolved.  

Kansas Remote Online Notarization service

If you are looking for a remote online notary in Kansas, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.

FAQ

If I notarize a document online in Kansas, will it be recognized by other states?

Yes. Online notarial acts performed in Kansas will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines

Do the signers have to be physically located in Kansas to receive services from a Kansas Remote Online Notarization provider?

The signers of the document do not need to be physically located within the boundaries of the state of Kansas at the time of notarization. To provide remote online notary services in Kansas, however, the notary must be physically located within the state boundaries.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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