Online notarization in Kansas: Get your document notarized today

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Is Online Notarization Legal in Kansas?

Yes. Remote Online Notarization (RON) services are legal in Kansas for notaries that are commissioned to practice online notarization.

Remote online notary law in Kansas became legal in January, 2022 thanks to Senate Bill 106 in response to the COVID-19 pandemic. In addition to holding a traditional notary commission, online notaries in Kansas need to pass a RON training course and exam while also applying for a separate online notary commission with the Secretary Of State.

Approved RON vendors in Kansas

In the state of Kansas, a notary will choose a RON technology provider(s) who will provide the RON platform the notary will use to perform remote online notarizations. Platforms are Internet-based and enable the notary and remotely located individual to use audio-video communication to meet the physical presence requirement.

The platform will enable identity verification of the remotely located individual, provide the audio-visual technology for the notary and individual to see and hear each other during the notary session, enable the individual to electronically sign the document and the notary to notarize the document, and enable the notary to record the notarial act in an electronic journal. Many RON platform providers offer training to notaries on how to successfully use their platform.

Notaries are required to obtain a digital certificate that verifies the notary’s identity and, once a document is notarized, makes the document tamper evident. RON platform providers may provide a digital certificate or may provide direction about how to obtain one.

A notary must choose a RON technology provider that is on file with the secretary of state:

PandaDoc Notary
Amrock LLC
DocVerify
Blend Labs, Inc.
Digital Delivery, Inc.
eNotaryLog LLC
Epic River Healthcare
EscrowTab Inc
Evolve Mortgage Services LLC
Guardian Consumer Services, Inc. (dba Pavaso, Inc.)
Notarize, Inc.
OneNotary, Inc
Secured Signing Inc.
SIGNiX
Simplifile LC
Stavvy Inc.

Source.

How does Remote Online Notarization work in Kansas?

Online notary services in Kansasmust meet certain requirements to be considered valid.

What types of notarizations are permitted online in Kansas?

In Kansas, remote notaries are authorized to perform the following types of notarial acts:

  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed. 
  • Taking verification on an oath or affirmation: A notary witnesses an oath or affirmation that the contents of the document being signed are true.
  • Witnessing signatures: A notary appears to verify the identity of a document signer and witness the signing. 
  • Noting a protest of a negotiable instrument: A notary officially notes that a bill or note related to the transaction has been dishonored and that the terms are being protested. 
  • Certifying or attesting a copy of a record: A notary certifies that a copy of a document is true and accurate.

What do I need to notarize a document online in Kansas?

To receive online notary services in Kansas, there are a series of steps you will have to follow to ensure the notarization is valid. You should first contact your county recorder to confirm that they accept electronically signed and notarized documents. 

Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.

Requirements for when appearing before a Kansas remote online notary

Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations. 

While an online notary in Kansas is required to perform their duties within the state boundaries, the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a notarization, RON makes appearing faster, safer, and easier than traditional in-person notarization.  

Use PandaDoc’s Online Notary Services in Kansas Today

If you are looking for a remote online notary in Kansas, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.

FAQ

If I notarize a document online in Kansas, will it be recognized by other states?

Yes. Online notarial acts performed in Kansas will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines

Do the signers have to be physically located in Kansas to receive services from a Kansas Remote Online Notarization provider?

The signers of the document do not need to be physically located within the boundaries of the state of Kansas at the time of notarization. To provide remote online notary services in Kansas, however, the notary must be physically located within the state boundaries.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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