Remote Online Notarization Illinois

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What is online notarization?

Remote online notarization (RON) is a form of notarization carried out entirely online using audio-visual technology and electronic forms. This is different from traditional notarization services, where document signers appear in person before a notary to complete a signature. Online notarization allows both notaries and document signers to complete a notarization act within minutes from wherever they happen to be located. 

It eliminates the inconvenience of having to coordinate a place and time to meet with a notary. It is essential to be aware that RON law varies state-by-state, with different requirements and regulations to be considered valid. 

Remote Online Notarization in Illinois: Is it legal?

Yes. Notaries who are commissioned to practice online can perform Remote Online Notarization (RON) services in Illinois.

Remote online notarization in Illinois became permanent in January, 2022 thanks to Senate Bill 2664. Remote online notaries in Illinois are required to hold a valid traditional Notary commission, register with the Secretary of State, and possess a $5,000 surety bond.

How does Remote Online Notarization work in Illinois?

Remote online notarization in Illinois must meet certain requirements to be considered valid.

What types of notarizations are permitted online in Illinois?

In Illinois, remote notaries are authorized to perform the following types of notarial acts:

  • Executing a jurat: Verifications confirming the veracity of documents.
  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed. 
  • Administering an oath or affirmation: A solemn promise of truthfulness by a signer or witness.
  • Taking verification on an oath or affirmation: A notary witnesses an oath or affirmation that the contents of the document being signed are true.

What do I need to notarize a document online in Illinois?

To receive remote online notarization in Illinois, there are a series of steps you will have to follow to ensure the notarization is valid. You should first contact your county recorder to confirm that they accept electronically signed and notarized documents. 

Using an online notary is quicker and cheaper than using traditional notary services. It also provides a greater level of security against fraud protection. Let’s take a look at the process in more detail in order to better understand these benefits.

How to have documents signed and sealed online

At the time of the document signing, the signers and the notary will appear on screen together via a two-way audio-visual internet connection. The document that will be signed is also displayed on the screen for all parties to see. At this time, the signers will review the documents before applying an electronically-created signature. 

Next, the notary will apply their own electronic signature, along with an electronic seal and their digital certificate. This certificate is a unique piece of code that will attach to the notarized document, verifying the notarization and providing a layer of tamper-proof security. 

Requirements for when appearing before a Illinois remote online notary

Online notarization makes it easier than ever to appear before a notary. Rather than having to schedule a place and time to meet with a traditional or mobile notary service in advance, the notary and signers can all be in different locations. 

While an online notary in Illinois is required to perform their duties within the state boundaries, the signers can appear for the notarization from anywhere in the world. By allowing signers and notaries to appear via video conference for a notarization, RON makes appearing faster, safer, and easier than traditional in-person notarization.  

Remote Online Notarization (RON) helps protect your document 

Remote online notarization is the most secure form of notarization. This is because, with online notarization, the signer’s identities are verified using a knowledge-based authentication system. On top of this, the online notarization platform will perform an in-depth analysis of the signer’s ID and documents to prevent fraud. 

In addition to verifying the signer’s identities, the entire notarization process will be recorded and stored. Records of all remote online notarizations in Illinois must be securely stored and accessible to all parties for a minimum of five years. This detailed record ensures that if any disputes arise down the road, every bit of information will be available for review. 

Finally, the digital seal and certificate provided by the online notary ensure that the signed document is sealed with a tamper-proof code. This code identifies and tracks any unauthorized changes made to the document so that any disputes may be easily resolved.  

Illinois Remote Online Notarization service

If you are looking for a Illinois online notary service, PandaDoc Notary can support you with a fast, secure, and 100% state-compliant solution for Remote Online Notarization that won’t break your bank.

FAQ

If I notarize a document online in Illinois, will it be recognized by other states?

Yes. Online notarial acts performed in Illinois will generally be recognized by other states, including ones that have not yet adopted RON law. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines

Do the signers have to be physically located in Illinois to receive services from a Illinois Remote Online Notarization provider?

The signers of the document do not need to be physically located within the boundaries of the state of Illinois at the time of notarization. To provide remote online notarization in Illinois, however, the notary must be physically located within the state boundaries.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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