Online notarization in Illinois: Get your document notarized today

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When you have important documents that require signatures and notarization, Remote Online Notarization (RON) offers a convenient and secure alternative to utilizing traditional in-person notaries. But can you take advantage of the convenience RON offers in Illinois, and if so, how? 

This article will break down everything you need to know about how you can hire a remote online notary in Illinois to start notarizing your documents online right away using PandaDoc Notary. Learn everything about remote online notarization in Illinois.

How does PandaDoc Notary work?

As more states continue to enact RON law, more businesses and individuals than ever before are choosing online notarization over traditional forms of notarization, thanks to the myriad of benefits it offers.

PandaDoc Notary offers a convenient and secure Remote Online Notarization platform that makes it easy to notarize your documents when you need them. PandaDoc Notary allows you to use existing state-approved templates or upload your own documents to send, eSign, and notarize from your own home.

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PandaDoc Notary uses a fast and reliable cloud-based platform that allows you access to a full range of notarization services in your state. Not only does this save you time and money by allowing you to skip the process of scheduling time to meet with an in-person notary, it gives you the peace of mind that comes with knowing that your documents are securely stored and protected against tampering or fraud.

One of the best things about PandaDoc Notary is that it is built to be user-friendly, even (especially) for first-timers. But don’t just take our word for it, you can relax knowing that the PandaDoc Notary product help center is available and ready to help you sort out any technical issues you may encounter. Their 24/7 live chat support is always available for you should you need a quick solution.

How does online notary work in Illinois?

The state of Illinois allows businesses and individuals to take advantage of Remote Online Notarization, as well as traditional forms of notarization like walk-in and mobile notaries. To utilize the a remote online notary service in Illinois, you simply need access to a computer with a secure internet connection and audio-visual capabilities. 

Though the signers will appear before the notary virtually online, the process for document notarization online is even more simple than that of traditional notarization. All signers will first have to pay the appropriate notarization fees, which can include a charge of up to $25 for remote online notary service in Illinois. 

Illinois online notarization law states that all RON transactions must be carried out using a state-approved RON provider, such as PandaDoc Notary. This ensures that anyone who uses the platform to sign a document will undergo an intensive knowledge-based authentication (KBA) process to verify their identities and prevent fraud. 

Once the signer’s identities have been verified, they will appear before a state-commissioned notary via two-way audio visual connection. They will have a chance to review the document before applying their signatures to the document via eSignature.

The notary will then apply their eSignature and digital seal to the document, rendering it legally permissible. Online notaries in Illinois can carry out the same notarization services that traditional notaries can. 

FAQ’s

Is online notarization legal in Illinois?

Yes. Remote Online Notarization (RON) services are legal in Illinois for notaries that are commissioned to practice online notarization.

Remote online notarization in Illinois became permanent in January 2022 thanks to Senate Bill 2664. Remote online notaries in Illinois are required to hold a valid traditional Notary commission, register with the Secretary of State, and possess a $5,000 surety bond.

How much can an online notary charge in Illinois?

In Illinois, an online notary can charge up to $25 per notarial act performed online, as stipulated by the Secretary Of State. This is in addition to the $1 fee required for each notarization service carried out in Illinois. 

How to notarize a document in Illinois?

In order to notarize your important documents in Illinois, you must appear before an actively commissioned notary public. In Illinois, businesses and individuals can choose to utilize traditional notarization services or take advantage of the convenience and security that comes with Remote Online Notarization. 

Remote notarization in Illinois allows users to meet with a fully commissioned state notary virtually, online to apply eSignatures and a digital notary seal to their documents. This comes with a wide range of benefits that include increased security and access to notarization services at a moment’s notice. 

Documents that have been notarized online in Illinois are considered legally binding and enforceable in all 50 states. 

What are the Illinois notarization requirements?

To notarize a document in Illinois, there are a few basic requirements that must be met for the document to be considered legally valid. All signers must appear before an actively commissioned notary public at the time of the signing. In Illinois, this can be done in-person or online using Remote Online Notarization. 

At the time of the notarization, the document signers will need to provide the notary with a valid form of identification for verification prior to applying their signatures. The state of Illinois allows notaries to use their own prior personal knowledge of a signer (such as a friend, family member, or colleague) to verify their identity if they wish to do so. 

Other valid forms of identification can include:

  1. Driver’s license
  2. Passport
  3. Military ID card
  4. Government-issued ID card
  5. Permanent resident card

The signers will be required to pay the appropriate notarial fee, depending on the type and method of notarization performed. The signers will then apply their signatures to the document. These can be applied using traditional “wet-ink” signatures or using eSign.

Once the document has been signed, the notary will apply their signature and record the transaction in their notarial log. 

What are the notary laws in Illinois?

A notarized document in Illinois will be considered valid and legally binding as long as it has been signed before an active commissioned notary public who has confirmed the signer’s identities and collected all appropriate notarization fees. Illinois allows notarization to be carried out in-person before a traditional notary or online using Remote Online Notarization services. 

Online notaries in Illinois are required to contract through a state-approved RON provider, in addition to successfully completing a state-required training course and exam

If I notarize a document in Illinois, will it be recognized by other states?

Any document that has been notarized within full compliance of Illinois notary law will be considered legally binding in all 50 states. This is true whether a document has been notarized in-person with a traditional wet-ink signature or online using Remote Online Notarization.

Documents notarized with RON in Illinois will still be recognized as valid in states that have not yet adopted any temporary or permanent online notarization law. 

Do I have to be in Illinois to use PandaDoc notary services?

No, you don’t have to be in Illinois to take advantage of PandaDoc Notary RON services. 

As long as you have access to a computer with a secure internet connection and two-way audio-visual capabilities, you can notarize your documents with PandaDoc Notary online from any state that allows RON. 

Notarizing documents online with PandaDoc Notary even allows you to have signers from multiple locations (or even states) partake in a notarization session online. Though PandaDoc Notary can connect you with a commissioned Illinois notary within minutes, the convenience of RON allows you to notarize your documents at a moment’s notice, from wherever you happen to be located.

What types of notarizations are permitted online in Illinois?

In Illinois, remote notaries are authorized to perform the following types of notarial acts:

  • Executing a jurat: Verifications confirming the veracity of documents.
  • Taking acknowledgments: An official acknowledgment from a signer to a notary that a document has been willingly signed. 
  • Administering an oath or affirmation: A solemn promise of truthfulness by a signer or witness.
  • Taking verification on an oath or affirmation: A notary witnesses an oath or affirmation that the contents of the document being signed are true.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

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