Remote Online Notarization California

state flag Bear Flag California red star July

What is Remote Online Notarization (RON)?

Remote online notarization (RON) is a form of notarization carried out entirely online using audio-visual technology and electronic forms. This is different from traditional notarization services, where document signers appear in person before a notary to complete a signature. Online notarization allows both notaries and document signers to complete a notarization act within minutes from wherever they happen to be located. 

It eliminates the inconvenience of having to coordinate a place and time to meet with a notary. It is essential to be aware that RON law varies state-by-state, with different requirements and regulations to be considered valid. 

Does California allow remote online notarization?

Remote Online Notarization (RON) was temporarily authorized during the COVID-19 pandemic and is expected to become permanent soon. Notaries who were commissioned to practice online could perform Remote Online Notarization (RON) services.

Remote online notarization in California is currently being considered by the state legislature thanks to California Assembly Bill 1093. While the practice may be made permanent soon, California Remote Online Notarization in 2022 is not yet allowed. 

How does Remote Online Notarization work in California?

Remote Online Notarization in California is not currently legally authorized, though mobile notarization is an option.

What types of notarizations are permitted online in California?

In California, remote notaries are not currently authorized to perform remote online notarial acts.

What do I need to notarize a document online in California?

To receive notarization in California, there are a series of steps you will have to follow to ensure the notarization is valid. You should first contact your county recorder to confirm that their notarization requirements. 

Though using an online notary is quicker and cheaper than using traditional notary services, this is not an option in California. California notarizations must be carried out in the presence of a commissioned notary public.

Remote Online Notarization (RON) helps protect your document 

Remote Online Notarization is the most secure form of notarization. This is because, with online notarization, the signer’s identities are verified using a knowledge-based authentication system. On top of this, the online notarization platform will perform an in-depth analysis of the signer’s ID and documents to prevent fraud. 

In addition to verifying the signer’s identities, the entire notarization process will be recorded and stored. Records of all California remote notarization transactions must be securely stored and accessible to all parties for a minimum of ten years. This detailed record ensures that if any disputes arise down the road, every bit of information will be available for review. 

Finally, the digital seal and certificate provided by the online notary ensure that the signed document is sealed with a tamper-proof code. This code identifies and tracks any unauthorized changes made to the document so that any disputes may be easily resolved.  

FAQ

If I notarize a document in California, will it be recognized by other states?

Yes. Notarial acts performed in California will be recognized by other states. While the specifics may vary depending on the other state’s requirements, established precedents have set forth that notarial acts carried out within compliance with the applicable state RON law can be recognized as valid across state lines.

Disclaimer

The contents of this website are intended to convey general information only and not to provide legal advice or opinions. The information presented on this website may not reflect the most current legal developments. No action should be taken in reliance on the information contained on this website, and we disclaim all liability in respect to actions taken or not taken based on any or all of the contents of this site to the fullest extent permitted by law. An attorney should be contacted for advice on specific legal issues and jurisdictions.

Want to try PandaDoc Notary?

Schedule demo