Where to find a best notary near me?

PandaDoc Notary knowledge center

Many people will encounter a situation at some point in their lives when they need to have a document signed and notarized. Many documents require notarization to be legally binding, including everything from financial documents to wills/ trusts, court documents, medical directives, loan agreements, and anything in between. But when considering “how to find the best notary near me,” how can you be sure your document signatures and notarization are secure and accurate every time?

In this brief guide, we break down everything you need to know about how to find the right notary. Learn how Remote Online Notarization (RON) with PandaDoc Notary can give you the peace of mind knowing that your documents have been fully notarized without all the hassle associated with traditional professional notary services.

To learn more about how PandaDoc Notary can help you, start a free trial.

Table of contents

  1. Where to get documents notarized?
  2. How to get documents notarized with PandaDoc?

Where to get documents notarized?

If you’ve ever needed to notarize a document before, there’s a good chance you used what is known as a “traditional” notary service. Traditional notarization refers to services requiring you to schedule a time and place to physically meet with your document signers and a commissioned notary public to complete the transaction.

The two types of traditional notarization services include:

  • Walk-in notary public: You schedule a time to appear before a notary public at their office and pay a fee to have your document(s) notarized in person. 
  • Mobile notary public: With a mobile notary, you schedule a time and place where a mobile notary will meet you in person to perform the transaction. While this is more convenient than visiting a walk-in notary, it is also usually the most expensive option as you will have to pay extra fees for the notary’s travel expenses and time. 

Before Remote Online Notarization (RON) became available in the US, walk-in and mobile notaries were your only options to obtain document notarization. Though this certainly got the job done, it required much work for everyone involved.

Both traditional forms of notarization require extra time to schedule a meeting in advance, and they were also quite costly a lot of the time. Between coordinating a travel time, meeting location, and finding a time that both the signers and notary are available to meet, traditional notarization could be a bit of a chore.

In recent years, Remote Online Notarization (RON) has made it vastly easier to notarize your documents, thanks to its security, convenience, and flexibility over traditional notarization services. RON allows document signers and state commissioned notaries to meet online, via a two-way audio-visual connection online.

PandaDoc Notary provides a reliable and easy-to-use RON platform that is already loaded with features guaranteed to help you create, edit, eSign, and notarize documents all in one place per local state law. 

How to get documents notarized with PandaDoc?

As you have seen, Remote Online Notarization (RON) is the quickest and most secure form of notarization. PandaDoc Notary offers an affordable, all-in-one platform that saves you time, effort, and money typically lost on excessive notary fees when notarizing your documents.

Read on to see how easy it is to notarize documents with PandaDoc Notary.

Step 1: Creating and preparing your document for RON

  1. You must first have the document prepared inside of PandaDoc. Ensure it shows up in the list of documents and is assigned to the notary. 

PandaDoc Notary is state-approved for the creation and notarization of documents online. This not only helps to ensure the overall validity of your document, it removes a lot of guesswork and uncertainty from the process.

Step 2: Invite your signers and verify their identities

  1. Once you have drafted the document inside PandaDoc, you will need to provide a copy to all signers in advance of the online notarization so that they can review and request any necessary changes.

    PandaDoc Notary makes it fast and easy for you to apply any edits to your document before or during a live notarization session inside the platform.
  1. When you are ready to begin your session, you will send an invitation to connect with your signers and notary via a secure, two-way audio-visual internet connection. All signers, as well as a notary, must be present for the signing at the same time to carry out the notarization.
  2. After logging into the session, each singer will have their identity verified using a Knowledge-Based Authentication (KBA) system. This security feature matches a person’s proof of identity with private information from trusted, official sources such as financial institutions and government databases.

    PandaDoc Notary then performs additional in-depth analysis of the signer’s ID and documents. These extra security layers help protect you and your document from fraud. 

Step 3: Complete the signing and notarization process

  1. Once a document has been reviewed by all parties, the signers can apply their secure eSignature to the document before the online notary.
  2. Finally, the notary can apply the eSignature and seal, completing the notarization within minutes. 

Final thoughts

At some point most people will need to notarize a document at some point in their lives. When you are considering how to find a “notary near me”, Remote Online Notarization (RON) makes your life simple by allowing you to easily create and sign legally notarized documents from wherever you are. 

When searching for notary service providers, online notarization grants a level of convenience, flexibility, and added security that you simply can’t get with traditional notary services. 

PandaDoc Notary provides an easy-to-use and secure Remote Online Notarization platform that helps you create, eSign, and notarize documents at your convenience while giving you access to a wide selection of valuable resources that make your life easy.

To learn more about how PandaDoc Notary can help you begin notarizing documents from wherever you are with ease, request a free demo today.

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